Comfortable Temperatures On Your Wedding Day

Hello All!

I found an article about freezing temperatures inside ballrooms for meetings and events. I had to laugh. As a Florida resident, I never thought a room could be too cool; but I have to admit, I have seen some very uncomfortable ladies wearing cocktail dresses and their husbands’ tuxedo jackets. The two don’t go together very nicely.

So what are some good ideas for ensuring a comfortable wedding for your guests? Here are some tips for avoid over heating or freezing your guests:

  1. If you have been dreaming about an outdoor wedding, choose your month carefully. This seems like an obvious tip, however, I have had many clients who are determined to host their weddings outside regardless of the 99 degree, ridiculously humid temperatures of July and August OR the freezing, windy weather in January and February.
  2. If you really want an outdoor wedding during a risky month, rent heaters/air conditioners, rent a tent, or limit your guests’ exposure to elements. Instead of having your entire event outside, just have the ceremony (if it is short and sweet), or your cocktail hour in the great outdoors. Also, invite your guests gather in an indoor location and have them proceed to the ceremony or cocktail hour location all together just before your arrival.
  3. If your guests will be coming in from either very hot or very cold weather, treat them to something refreshing when they come inside. For example, have chilled hand towels and ice-cold, fruit-infused water on a hot day and a roaring fire, with hot cider on cold day. Also, make sure to have a coat room or rack available for guests wearing winter coats.
  4. Keep in mind that both heat and air conditioning can be over-done. I experience mostly air conditioning overload here in Orlando. Sometimes reception venues will make the room freezing cold in the hopes of having a comfortable temperature once all the guests fill the ballroom.
  5. Have wraps available for chilly guests. I had one client purchase inexpensive pashminas for the female wedding guests. She placed them on a table with a note telling the guests to use them as needed during the reception and upon leaving, to put them back on the table. When she came back from her honeymoon, she donated the pashminas to a shelter.
  6. Make your menu temperature appropriate. If it is hot outside, serve light fare — salads, fruits, fish, cold dishes. In cooler weather, bring out hot soups and heartier dishes. Ask your catering manager for some creative suggestions.
  7. Most importantly, let the people in charge of your wedding location know that you want them to be sensitive to guests comfort. You won’t be able to please everyone, but if your banquet captain is getting tons of complaints about the temperature, make sure he is willing and able to do something about it.